Odoo 19 - Accounting: Physical and Virtual Credit Cards

Prerequisites

Must be based in Europe (USA will be available soon)

1. Activate the Expense Card option and accept the terms and conditions

Loading Money on the Account

Once this is done, all transactions related to the credit cards will be included in the journal created for this purpose : Stripe Issuing 

With the “Top-up” button, you can add money to the linked bank account in just a few clicks. 

Transactions take 2 to 3 business days. 

Through the journal, you can get an overview of all transactions.

Card Management  

From the Expenses app, you can manage your employees' cards. Several statuses are possible :

• Blocked
• Draft
• On hold
• Pending
• Active

Card Configuration

Type : Option to have a physical or virtual card 

Countries : Option to limit countries 

Categories : Option to only allow certain merchant codes (e.g., food and beverages only) 

Limite : Set limits per day/week/month/year/unlimited and/or per transaction  

From the Card Details tab, you can view the details of each card. 

Card Usage   

When the card is used, it automatically generates an expense in Odoo. 

The following steps integrate perfectly with Odoo:

• Adding the PDF receipt to the expense report
• Validation
• Reconciliation  

Validation Process

Issues Solved

Manual expense report management : Employees no longer need to manually enter each expense. 

Errors and delays in accounting : Transactions are automatically recorded and categorized, reducing human errors and delays. 

Lack of control over expenses : Administrators can set limits and restrictions, avoiding non-compliant or excessive expenses. 

Lack of visibility : Real-time reports offer complete transparency on spending flows, enabling better decision-making.  

Enhanced security : Each card can be customized and suspended at any time. 

Key Takeaways

Instant issuance : Cards, whether physical or virtual, are created directly from Odoo, offering immediate activation. 

Real-time tracking : Every transaction is automatically synced with the expense management module, ensuring accurate accounting. 

Granular control : Spending limits, categories, geographic restrictions, and custom permissions per user. 

Seamless integration : Works perfectly with accounting, purchasing, and other Odoo modules.

Conclusion 

This feature represents a significant advance in managing professional expenses, offering a modern, integrated, and secure solution for businesses of all sizes.

Nalios, spécialiste Odoo pour les entreprises européennes, vous accompagne dans la mise en place de cette fonctionnalité et dans l'intégration complète du module Dépenses à votre comptabilité.