The ERP of cleaning and multiservice companies
Your teams work at your clients' sites, they change locations every day, and your back office reconstructs the hours at the end of the month to know what to bill. This is exactly what we eliminate.
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Nalios in numbers
Four professions, one common constraint
What you sell is not a product, it is time spent at someone else's place. And it all comes down to three questions: who was there, how long, and is it billed.
The recurring schedule, and what breaks when it changes
Generating a recurring schedule is simple. What is difficult is Monday morning when three people are missing.
Specifically, a replacement affects four things at the same time: site coverage, the cost of the service if the replacement does not have the same profile, the pay of the person working extra hours, and the client's invoice if the service was not provided under the agreed conditions. A tool that manages the schedule without addressing these four consequences saves you one hour and costs you three.
What we are implementing: the generation of recurring schedules, reassignment with visibility on availability and absences, sending the schedule to each agent by email or web link, and tracking what has actually been provided.
The configuration of leave, absences, and types of hours falls under our page human resources.
Manage your field teams, bill based on actuals
Most cleaning companies charge a monthly flat rate. The problem is not issuing the invoice, it's knowing if the flat rate is still fair. An unbilled additional service, a replacement with a more expensive profile, a site that has taken thirty minutes more each week for six months: these discrepancies are never seen on a flat-rate invoice.
In Odoo, the actual hours worked feed into the contract analysis, and billing can combine a recurring flat rate, separately billed additional services, and overtime. You get the margin by site and by contract, during the month and not at the close.
Recurring contracts and automatic billing are detailed on our page accounting, and profitability tracking on our page project management.
Hours, payroll, and subcontractors
Odoo distinguishes between types of hours: day, night, weekend, holiday, which allows payroll to be prepared based on actual data rather than reconstruction. Subcontractors are included in the same schedule as your employees, giving you finally the complete cost of a site, and not just the cost of your teams.
The point we systematically frame: how far you go in Odoo and where your social secretariat or payroll software begins. Odoo prepares the variable elements, it does not replace your payroll processing. Stating this avoids the most costly misunderstanding of this type of project.
With Odoo, your workflows are fully integrated and automated
Plan your employees' schedules easily. Assign people to recurring schedules and generate them automatically.
Our expertise in Odoo
Assign people to recurring schedules and generate them automatically.
Odoo handles invoicing and customer contracts on a recurring basis.
The software takes subcontractors into account and integrates them into the planning for accurate monitoring of months to be paid..
Send them the schedules by e-mail or via a web link, with the option of leaving a comment..
This comprehensive ERP and CRM solution also lets you manage bonuses, the purchase and maintenance of machinery and vehicle maintenance.
Nalios, Odoo Gold Partner for easy, controlled end-to-end integration
Talk to our experts
Every cleaning company has different needs depending on its size and its customers. That's why our Odoo integration is customised to meet your specific needs.
Our aim is to make planning and all your other applications easy for you and your teams, so that you can concentrate on your business rather than on time-consuming administrative tasks.
Don't just upgrade your ERP, upgrade your way of working
We start with an analysis of your current system, then our team supports you at every step:
Go live, feedback, and stabilization.
Take advantage of the new capabilities of Odoo while minimizing the risks of interruption or data loss. The duration depends on your Odoo environment (SaaS or On-Premise).
We also ensure you a training on the new features, so your teams are ready to fully leverage their new system.
Frequently Asked Questions
Here are some frequently asked questions about the facility management sector and its management:
Regarding the management of the recurring schedule, hours, contracts, and billing, yes, with the advantage of being connected to sales and accounting. For very specialized functions like route optimization or photo intervention reports, a dedicated field tool retains the advantage and connects to Odoo.
The replacement is done in the schedule, with visibility on availability and absences, and the agent receives their updated schedule. What matters next is that the replacement automatically impacts the site cost and what will be billed.
Odoo prepares the variable elements: types of hours, absences, overtime, subcontractor services. The actual payroll processing remains with your social secretariat, with which we organize the data exchange.
Yes, provided that the analytical structure has been defined before the start. This is the most structuring decision of the project: one site equals one contract, or one site equals one client, it’s not the same analysis.
Not necessarily. Many of our clients start with a schedule sent by email or via a web link, without an application to install. Field tracking comes later, when the rest is stabilized.
Yes. We do not ask to replace a working field tool. Odoo becomes the management foundation and retrieves the time tracking data to feed billing and payroll.
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