Course & Activity School – Third-Party Payers Add-on
Add-on for Course & Activity School Management: third-party payers (public aid, sport and culture vouchers, works councils, employers) with rules and caps, invoices split between the family and the organisation, vouchers as payment, reimbursement follow-up and statements. The add-on itself is free; the price shown is the main app it requires.
Présentation du module
/ Odoo 20 · School
Aid and vouchers, invoiced to the right payer
Free add-on for Course & Activity School Management: public aid bodies, sport and culture voucher schemes, works councils and employers pay a part of the enrolments. Their part is invoiced to them, the rest to the family, and you follow what each organisation still owes. The add-on itself is free; the price shown on this listing is the one of the main app it requires.
What it adds
Every rule of the scheme, applied on the invoice
Organisations
Public aid body, voucher scheme, works council, employer or other: invoiced contact, your agreement reference, payment terms, one invoice per family invoice or one per month, quarter, season or year.
Aid schemes
A percentage of the price or a fixed amount per enrolment, capped per child and per family for the season, for some disciplines or courses, an age range and a validity period.
Granted aids
Given to a family, one student or one enrolment, with the file reference, the amount granted and the proof document with its expiry. Approve it and the next invoices apply it.
Split invoices
The family invoice shows the full price and a paid by line per aid; the organisation part goes on the invoice of the organisation, per student and course. The totals always match the enrolments.
Credit notes
A withdrawal splits the prorated credit note between the family and the organisations, in proportion of what each paid. The caps are given back.
Vouchers
Numbers, issuer, face value, received date, linked enrolment. Use them to pay the family invoice, then follow them: received, submitted, reimbursed.
Follow-up
What each organisation still owes (open invoices and vouchers to recover), by age: not due, 1-30, 31-60, 61-90, over 90 days.
Statements
A PDF statement per organisation for a period: what was invoiced per student and course, the vouchers received and what is still due.
Generic
No national body is hard-coded and nothing is sent anywhere: you describe the rules of your local schemes yourself.
Rules
Percentages, fixed amounts, caps and proofs
The scheme holds the rules of the organisation. The aid granted to a family holds its decision and proof: without a valid proof on the invoice date, the aid is not applied and a warning tells you why.
50% of the price, capped at 150 per child and 300 per family, ages 3 to 18
An aid granted to a family with its proof and the enrolments it covers
Invoicing
The family pays its part, the fund pays the rest
Invoice the enrolments as usual. The family invoice keeps its instalments and shows what the organisation pays; the organisation collects the parts of all the families on one invoice per period, posted when the period is over.
The family invoice with the part paid by the city fund
The monthly invoice of the city fund, one line per student
Vouchers
Paper vouchers, tracked to the last cent
Register the vouchers handed in by the families, pay their invoice with them in two clicks (a payment in a dedicated vouchers journal), then submit them to the issuer and mark them reimbursed.
Pay with Vouchers on a family invoice
Vouchers received, submitted and reimbursed
Reimbursements
Who owes you what, and since when
The follow-up lists the unpaid invoices of the organisations and the vouchers waiting for their reimbursement, by age. Print a statement for an organisation to support your reminder.
Invoices and vouchers to recover, by age
Statement of the city fund for the period
Under the hood
The details
Part of Course & Activity School Management
This add-on only works with the paid app Course & Activity School Management (technical name course_school), which holds the families, the courses, the enrolments, the pricing, the instalments and the invoicing. Search for it on the Odoo Apps Store. Limits: the membership fee is always paid by the family; amounts and caps are untaxed amounts; the reimbursement of vouchers by the issuer is recorded by hand (no connection to any organisation).
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Published by
Nalios — Odoo Gold Partner, Belgium — nalios.be